Technology is evolving at an incredible pace. This causes companies, entrepreneurs and citizens to face an important technological gap when having to manage their documents, or when communicating with Public Administrations. In fact, the means of communication between the general public and Public Administrations are changing, but not at the rate expected by governmental institutions. They found that their initial investments in new technologies may have been too large, as this new technology is not used as much as expected.
One of the document types that have experienced the most important transformation are invoices. However, common terms such as electronic invoices (e-invoice), digital invoices, or telematic invoices are still being confused. These three concepts may be used as synonyms, but each country’s legislation determines their exact meaning and limits.
New technologies have had relatively little success with small and medium-size enterprises, because of the so-called ‘digital gap’, the lack of information and the uncertainty brought about by new communication methods between the general public and Public Administrations, among other reasons. Large organizations, however, have the appropriate infrastructure to use these new technologies. electronic stores kalyan nagar
As such, it is fundamental to ‘demystify’ the general assumption that document technology software is only within the reach of large enterprises. There are enough powerful document management tools in the market to meet the size and needs of any company. SMBs may also contact companies specialized in document management and request a project from their Consulting department to obtain the best advice on the most adequate document input procedures, storage, data retrieval, etc.
What is an e-invoice?
An electronic invoice, the so-called ‘e-invoice’, is a digital document that replaces the original. It is the digital representation of its paper format, which is electronically generated and maintained, and replaces the physical document while maintaining its legal value.
The electronic file, with all the data of the invoice, is modified with mathematical formulas and a chain of characters called an electronic signature. With these new features, the e-invoice obtains full fiscal and legal validity and there is no need to print the document to be able to send it to its recipient.
For an electronic bill to be valid, it must guarantee two basic aspects: the authenticity of origin and the integrity of content. If this is the case, then the identification of the sender is 100% certain and the recipient can be confident that the document has not been altered. This is only possible if the e-invoice contains an electronic signature that meets the minimum requirements established by the fiscal authorities of each country or, in the case of Europe, of the European Union.